CLOSING DATE 30 APRIL 2026
(Salary Band C1 - In line with SUBU’s pay framework, new employees are appointed at the lower end of the salary band).
Purpose of Role
This position plays a pivotal role in fostering a vibrant campus, ensuring high quality events are delivered to students across both major campuses, Talbot and Lansdowne. The role works closely with internal departments, students, and stakeholders to produce a variety of events that enhance the University experience and maximise engagement opportunities. This is to ensure students at both campuses feel included in the University community and make the most of the support, events, and campaigns on offer to them, in line with the wider SUBU strategy for Bournemouth University students to be the happiest in the country.
The role combines critical thinking with hands-on delivery and is responsible for curating an annual cycle of events that create lots of engagement opportunities. As part of this the post holder will review and develop internal systems and processes used for planning events to ensure an effective and consistent approach across the organisation. Focusing on logistics and operations management, the role will lead on planning, delivering, and evaluation of key events is the organisation’s annual cycle and provide support with other Department events throughout the year.
The regular calendar of events includes themed months, Freshers and Refreshers activity programme, celebrations and awards. Bournemouth University has a diverse population, and so our calendar of events also reflects this. This role will coordinate events that recognise these communities including celebrating history months, liaising with relevant student groups to ensure events are reflective of the communities.
This role will also support the presence of SUBU at the University’s Open Days, liaising with other departments who are collectively responsible for the open day events. Occurring on approximately 10 Saturdays throughout the year, this role will coordinate a team to focus on the delivery, together ensuring a high-quality engagement event for prospective and inbound students.
A combination of formal qualifications and practical experience are required as this role is pivotal to the coordination and success of events across the Organisation. Relevant experience is therefore essential.
Key Tasks
- Administration Duties: email & diary management. Administration of projects, delegation of actions, logging outcomes.
- Communication Duties: attend meetings between students, SUBU staff, University staff, and external contacts and vendors. Update web and social media platforms with relevant events and initiatives.
- Organisational Duties: designing, organising, and delivering an engaging programme of events, scheduling, and leading meetings, and prompting stakeholders for input into various matters.
- Event Management Duties: maintaining attention to detail, ensuring every aspect is meticulously planned and executed. Create detailed event plans, including timelines, Gantt charts and layout schematics when needed. Oversee on-site event operations, troubleshooting and problem-solving when required.
- Analytical and Data Duties: analysing student feedback, surveys, creating reports, maintaining and managing various records and information systems. Conduct post-event evaluations to assess outcomes and gather feedback.
- Project Duties: leading, supporting or contributing to a variety of projects, activities or initiatives as directed by the Head of Student Participation and driven by the Full-Time Officers and the wider student body.
- Financial Duties: To ensure effective budget management for events and handle purchase orders and invoices.
- Key Union and University Events Duties: when asked, to assist with the organisation, administration, and delivery of the larger Union events such as Freshers Fair, Summer Ball, Elections, and to represent SUBU at BU events, such as open days and information fairs, as and when appropriate.
- Networking Duties: To work with BU staff in specialised areas including SportBU, BU Sustainability and BU Wellbeing and staff within the University. Thus, enabling students who are harder to reach, feel connected whilst having easily accessible pathways for participation and involvement.
- Advice and Guidance Duties: answering student enquiries and signposting to appropriate channels to support their needs, including student wellbeing, clubs and societies, academic projects and allied events and activities.
- Strategic Duties: to ensure that the varying demographics and perspectives of students across our partnership campuses are represented within SUBU’s strategy and planning.
- Reviewing & Evaluation Duties: participating in SUBU planning and development sessions, planning events delivery against targets and Objectives and Key Results (OKRs) ensuring wider engagement of teams across SUBU and BU.
General for all staff
- Key Union Events Duties: proactively to assist with the organisation and administration of the larger Union events such as Fresher’s, Summer Ball And Elections.
- Adopt and endorse the organisation’s Vision and Values and all SUBU’s policies and procedures, across all aspects of the role.
- Participate in training, meetings or conferences considered relevant to their job with agreed Personal Development plan
- Adhere to all relevant legislative frameworks.
- SUBU is committed to promoting, educating, and taking direct action on environmental sustainability. All SUBU employees are expected to integrate environmental sustainability values and action into their role where feasible.
- To undertake any other task that is deemed reasonable within your skill set
Person Specification
- Excellent verbal and written communication and listening skills to form effective relationships with stakeholders.
- Excellent MS Office suite skills including Excel, PowerPoint, and Outlook.
- Strong project and event-management skills and organisational ability to prioritise and deliver multiple projects / demands within short timelines.
- Self-motivated, proactive, and confident.
- Friendly, approachable, and reliable.
- Demonstrate empathy and compassion.
- Ability to work across varied groups of stakeholders.
- Critical thinking skills.
SUBU is committed to becoming a more inclusive and diverse organisation to better represent the student communities that we serve. This commitment to equity is one of our core values. Being a diverse organisation includes ensuring that people from marginalised communities are involved with the decision-making processes at all levels within SUBU. We encourage applicants from marginalised or underrepresented backgrounds to apply: People of Black, Asian and Minority Ethnic backgrounds, People with Disabilities, Care Experienced, Working-Class, People of marginalised genders, LGBTQIA+ All submitted applications are redacted as part of our application process and appointments are based on skills and competencies.